Smart Visitor Management System
Streamline your visitor check-ins and enhance security with our advanced visitor management solution
Visitor Management System
The visitor management system helps with the effective control of the visitors in a particular area, maintaining records of the visitors along with the issuance of gate passes to the visitors. It helps in managing the security of an area by preventing entry of unauthorized personals in the premises.
In traditional way, organizations are maintaining manual register entries for Visitor Management which is time taking and difficult to maintain. It is almost impossible to generate visitors entries and exit reports after months end or year-end. No visual proofs maintained for visitors, which plays vital role in security of an organizations.
Benefits of Visitor Management System
Robatos Visitor Management System is the best-fit solution to overcome all traditional problems.
- This system acts as basic locks and keys used in the homes to access entry but works with Barcodes.
- Visitor Management System is totally controlled by computers, barcode scanner and readers to provide the access that provides ease of management, enhances security, and improved functionality over the manual systems.
- Provides automatic counts of the visitors.
- Visitor photograph saved in server database with entry and exit time along with visiting purpose.
- Company guard provides barcode enabled Visitor paper slip to visitor using our VMS software.
Robato Systems
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Key Features
Pre-Appointment
Mandatory pre-appointment system where hosts can provide visitor details in advance, saving time and enhancing security.
OTP Verification
Secure check-in and check-out process using OTP verification to ensure accurate visitor tracking and data integrity.
Host Approval System
Hosts can approve or deny visitor requests before pass generation using the Allow/Deny feature.
Overstay Alerts
Automatic notifications to hosts and security personnel when visitors exceed their scheduled meeting duration.
Visitor Identification
Comprehensive ID capture and storage for enhanced security and future reference.
Frequent Visitor Management
Streamlined process for repeat visitors with automatic retrieval of previous visit information.
Customizable Solution
Tailor-made security solutions to fit your specific requirements and budget.
Comprehensive Reporting
Generate detailed visitor reports with check-in/out times and visit purposes for any time period.
Smart Visitor Management System with Kiosk & Mobility
Experience a seamless visitor journey with our comprehensive solution
Ready to Transform Your Business?
Take the next step towards operational excellence with our comprehensive solutions. Our team of experts is ready to help you streamline processes, enhance productivity, and achieve your business goals. Schedule a free demo today and discover how we can make a difference for your organization.
Brochure - Smart Parking Solutions
Robatos ParkLogix system fully integrates parking guidance, payment, and analytics, as well as a host of other complementary services and choices. This makes the complete ParkLogix solution truly a sum of its parts, and an industry leader in the technology and parking sector.
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Smart Visitor Management
Digital visitor management solution with automated check-in, enhanced security, real-time monitoring, and seamless access control integration
What is Smart Visitor Management System?
Our Smart Visitor Management System is a digital solution that modernizes visitor check-in processes, enhances security, and provides comprehensive visitor tracking. It replaces traditional paper logs with automated registration, ID verification, badge printing, and real-time monitoring for offices, schools, and facilities.
How does the visitor check-in process work?
Visitors can check-in through self-service kiosks, mobile apps, or reception desks. The system captures visitor information, verifies identity, prints visitor badges, notifies hosts, and logs all activities. The entire process takes less than 2 minutes compared to manual registration.
Can the system integrate with existing access control systems?
Yes, our system integrates seamlessly with existing access control systems, door locks, turnstiles, and elevator controls. It supports various protocols including RFID, NFC, biometric scanners, and can work with your current security infrastructure.
What security features are included?
The system includes ID verification, background checks, watchlist screening, photo capture, badge expiration, access level control, and audit trails. It provides real-time security alerts and maintains comprehensive logs for compliance and incident investigation.
How does pre-registration work for visitors?
Hosts can pre-register visitors through the web portal or mobile app, sending invitation emails with QR codes. Pre-registered visitors enjoy expedited check-in, automatic badge printing, and instant host notifications upon arrival.
Can the system manage multiple locations or buildings?
Yes, our system supports multi-location management with centralized administration, location-specific access rules, visitor transfer capabilities, and consolidated reporting. Perfect for corporate campuses, schools, and distributed facilities.
What types of reports and analytics are available?
The system provides comprehensive analytics including visitor traffic patterns, peak visit times, host visitation reports, compliance dashboards, security incident logs, and custom reporting for management decisions and regulatory requirements.
How does the system handle emergency situations?
In emergencies, the system provides real-time visitor counts, evacuation lists, mustering reports, and emergency notifications. It helps ensure all visitors are accounted for and can communicate critical information to everyone on-site.